TL;DR: When Walmart's approval algorithm evaluates an application, the first thing it looks at is corporate identity consistency. The EIN is your company's identity number with the IRS; the LLC is the legal wrapper. The smallest difference in name or address between the two is enough for an automatic rejection within the first 24 hours.
EIN confirmation letter
When you obtain an EIN, the IRS sends a CP575 letter. If lost/damaged, a 147C can be requested. Walmart uses the PDF of this letter to perform IRS verification in the background.
Operating agreement
Especially in multi-member LLC structures, an operating agreement that clarifies ownership shares may be requested during the approval. It's good practice to have one ready even for single-member LLCs.
Registered agent and physical address
The registered agent and the company's physical address must be in the same state. Inconsistencies like a Wyoming RA + Delaware address combination stall the application.
Practical checklist
- [ ] CP575 or 147C PDF (300 DPI legible)
- [ ] Operating agreement (signed, dated)
- [ ] LLC certificate of formation
- [ ] Registered agent + physical address in the same state
- [ ] EIN and LLC name written identically
Applying without all three properly set up is, in most cases, lost time.
